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Privacy Policy jasoncollege24 Privacy Policy

Looking for the cookie policy? Scroll down! It’s near the bottom, after the Privacy policy.

Privacy Policy for jasoncollege24 (“I”, “We”, “Us”, “Me”, “Admins”, “Owner”, “Our”, “Webmaster”)

Applies to: All sites, and services hosted under the jasoncollege24.com domain, and the uss-sarek.net domain, and the starshipmidway.com domain, and the outerrimshadows.net domain, and any associated subdomains. ("Site", “Sites”, “Server”, “Services”)

This Privacy Policy governs the manner in which the Webmaster, and Admins collect, use, maintain, and disclose information collected from users (each, a “User” or "Member", or "Individual") of Sites hosted on the Server.

General

1. This privacy policy is subject to change with, or without prior approval, or consent. Such changes are at the sole discretion of the Webmaster.

2. RPG simulations will be informed of changes via a news post to their site, and the date of latest changes will be shown at the bottom of this page.

3. Beta Program Individuals will be notified by email of changes to this policy.

4. You agree, and acknowledge that it is your responsibility to read this notice periodically, and keep yourself informed of any changes.

5. A full backup of all Sites, Services, and Data, which includes any personal information covered in this Privacy Policy, is created on the 1st of every month, and securely stored in a single, off-site location in the USA. These backups are accessible only by the Webmaster, and are used only to restore such data to it's original location on the Server in the event of corruption, or other emergency. These backups are covered in this Privacy Policy, and are deleted after 1 year.

6. By using Sites, or Services hosted here, you automatically agree to this Privacy Policy, and the Cookie Policy included below. If you do not agree to this Policy, please do not use Sites, or Services hosted on the Server. Your use of our Sites, and Services after any changes to this Policy are posted means you automatically agree to those changes.

Your rights

You may have certain rights in relation to your information including a right to access or to correct the information we hold on you. Some of these rights will only apply in certain circumstances, however, such as the right to be forgotten. They will generally not be available if we are required by law to keep the information or if the information is relevant to a legal dispute. If you would like to exercise or discuss, any of these rights, please contact the Webmaster.

You can remove consent, where you have provided it, at any time, as well as update any of your opt-in preferences by logging into your account on any applicable Sites.

NOTE: Some external items, such as embedded, or linked YouTube videos, images, banners, and other similar items linked, or embedded by Members, or Users, or Admins may gather personal information, such as when an Individual uses an embedded YouTube video on one of the Sites to login to YouTube's services. Any such information gathering is not governed by this Policy, and is subject to the privacy policies, and Terms of Service of those respective 3rd parties. We are not responsible for personal information shared with 3rd parties in this manner.

What we collect

Collected Information (More Specific)

All services:

Access Logs are collected by our web server and web applications when an Individual uses the Site. Access logs generally include your IP address, and information about your browser, or other means of accessing the Server.

Contact Forms:

Required User Information is collected with an Individual's consent, when the Individual provides feedback, or requests support, and includes that User's name, email address, and IP address. Additionally, the jasoncollege24.com contact form also collects information about the web browser (eg Google Chrome, FireFox, Safari), and operating system (eg MacOS, Windows, Linux) you're using. A User may provide a pseudonym instead of their real name if they do not wish to disclose their real name.

Wordpress Sites:

Since the wordpress site located on the Server has only the Webmaster as a Member, no member information is collected about you by wordpress.

Required User Information is collected with an Individual's consent, when the individual leaves comments on the Wordpress Site, and includes that User's name, email address, and IP address. A User may provide a pseudonym instead of their real name if they do not wish to disclose their real name.

Optional User Information is collected, with an Individual's consent, when the Individual voluntarily provides their website URL with their comment.

Some personal information, such as phone numbers, postal addresses, and the like will be removed from comments upon discovery, during moderation, or by request.

RPG Nova Similation Sites:

Required Member Information and Optional Member Information are collected with an Individual’s consent when the Individual signs up for any RPG Sites or edits their account within the Sites. To participate in the Sites, a Member must provide all Required Member Information. A Member may provide a pseudonym instead of their real name if they do not wish to disclose their real name.

Beta Programs

Required User Information, and Required Member Information are collected with an Individual's consent, when the individual uses a contact form to sign up for participation in any Beta Programs.

Why is information collected?

All Services:

Access Logs are collected for diagnosing technical problems with our Site. In rare situations, We may also use Access Logs to ban an Individual found to be acting inappropriately with the Site, including, but not limited to, violating the rules of the Site, placing an undue burden on the Site or violating applicable laws (“Inappropriate Use”).

Contact Forms:

Required User Information is collected in contact forms to help provide a quality feedback, and support experience. A User's email address, and IP address are collected as well to help prevent fraudulent, or Inappropriate Use of the Site.

Wordpress Sites:

Required User Information is collected in Wordpress comments to help provide a quality comment history. A User's email address, and IP address are collected as well to help prevent fraudulent, or Inappropriate Use of the Site.

Optional User Information is collected as a way to help link back to Users who choose to leave comments.

Information in comments is collected to provide a comment history in blog comments.

RPG Nova simulation Sites:

Required Member Information is collected to allow a Member to participate in the Site. A Member’s name, email address and timezone are listed on their profile. A Member’s email address will also be used to contact the Member and to send the Member story posts and other content directly related to the Site, or Server. A Member’s age is only used to confirm the Member meets the legal requirements to participate in the associated Sites.

Optional Member Information is collected to allow a Member to share more details about themselves to other Members of the Site.

Beta Programs

Required User Information, except IP Address, and Required Member Information, except language and timezone are collected, and used to associate your participation details, and any related feedback with Users. Age is collected only for age verification purposes.

Where your information will be held

All Services:

When we share your information, your information may be transferred outside the European Economic Area.

We store our information on cloud servers located in the USA or engage vendors which do not always have equivalent data protection laws to those applicable in Europe. The transfer of this information is therefore governed by a contract including standard contractual clauses (SCCs) approved by the European Commission. Wherever possible all data is retained within the European Economic Area to ensure compliance with all applicable data protection laws.

When you provide us with this information you are consenting that we may collect and use it in the way we’ve set out.

We will keep your information for as long as it is reasonably necessary. It will depend on factors such as whether you’ve still got an active account or have interacted with recent Members on applicable Sites. We will retain and use your registration information as necessary to comply with our legal obligations only.

We will only transfer data to jurisdictions outside the scope of the European General Data Protection Regulation (GDPR) where the appropriate safeguards set out in the GDPR are in place.

Information we share

There are certain circumstances where we may transfer your personal data to authorized and other third parties. Some examples of when your personal information is transferred to other third party organizations are as follows:

If we’re required to by law, or under any regulatory code or practice we follow, or if we are asked by any public or regulatory authority.

Your personal data may be shared if it is made anonymous and aggregated, as in such circumstances the information will cease to be personal data.

Access Logs are generally not shared, although they may in rare circumstances be shared with Joe's DataCenter (“Host”) to diagnose technical problems or when an Individual is reasonably believed to have committed Inappropriate Use of the Sites, or Services.

The Sites or the Host may share personal information with relevant law enforcement authorities as required to comply with applicable laws. The Site will notify the Individual if permitted by applicable laws, when this occurs.

On RPG Nova Simulation Sites, a Member’s name, email address, time zone and Optional Member Information are shared with other Members of the Sites through the Member’s user profile.

On Wordpress Sites, an Individual's Required User Information is shared with the Webmaster. A User's provided name is shared publicly, along with their comment, and Optional User Information.

WordPress uses the Akismet anti-spam service. Akismet anti-spam collects information about visitors who comment on Sites that use the Akismet anti-spam service. The information they collect depends on how the User sets up Akismet for the Site, but typically includes the commenter's IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself). These cookies are governed by their Privacy Policy

On Contact Forms, an Individual's Required User Information is shared with the Webmaster, and the respective Site's Admins.

For Beta Programs, an Individual's Required User Information, and Required Member Information are shared with the Webmaster. Related feedback collected is also shared with the Webmaster. Some collected feedback may be shared anonymously with other members of program developement teams. The name provided upon registration will be shared, such that it is added to the Credits of any software that has been tested.

Individuals who have registered for Beta programs can opt-out of having their provided name added to Software credits, by submitting a request to the Webmaster. Registered Individuals can also request a name change for their associated data by submitting a name change request to the Webmaster.

Some Sites on the Server may have Privacy Policies that deviate from this Policy, by sharing personal information to additional 3rd parties. If any Sites on the Server have a Privacy Policy which shares personal information with additional 3rd parties, which are not listed here, those additional parties will be explicitly defined in their Privacy Policy, and are included in addition to this Privacy Policy.

The Sites will not share any personal information with any other parties, not covered in this Policy, without the Individual’s consent.

Information Security

We care about your privacy, and We are committed to keeping your personal information safe. We’ve got physical, technical and administrative measures in place to prevent unauthorized access or use of your information and we ensure that we comply with our own internal security policies.

We will also routinely refresh our information to ensure we keep it up-to-date.

Data Retention

All Services:

Access Logs are retained for up to one year for security, and troubleshooting purposes only.

The Owner routinely deletes all Access Logs, so an Individual does not need to request its removal explicitly.

Wordpress Sites:

Required User Information, Optional User Information, and Comments are kept indefinitely, unless removed by the site Owner, or a removal request is sent.

Contact Forms:

Required User Information, and feedback are kept indefinitely to provide an Individual's feedback, and support history, unless removed by the site Owner, or a removal request is sent.

An Individual's IP address is retained for up to 1 month for security purposes, before being considered part of the Access Logs, and is then discarded accordingly.

RPG Nova Simulation Sites:

Required Member Information and Optional Member Information is retained as long as the Individual remains a Member of the Site. Once an Individual's account is deleted this information is removed from the server and no longer accessible. Historical information posted to the site by the Individual will remain and identifiable by either a Guest tag and/or their Character name only as in such circumstances the information will cease to be personal data.

How can information be removed?

All Services:

Any User, Member, or Admin may use Our Contact & Feedback Form to request that their applicable account deleted, and all related personal information removed, including all Required Member Information, Optional Member Information, Required User Information, Optional User Information be removed. This will cause a Member to no longer be a Member.

We may keep information and content in our backup files and archives.

Wordpress Sites:

Any person who has left a comment on any Wordpress Sites on the Server may submit a request to the Webmaster via Our Contact & Feedback Form to have their comment, and all related personal information removed. Requests must include the email address that was used to leave the comment.

RPG Simulation Sites:

Any site Member may submit a request to the site's primary administrator through that Site's functionality, or use our Contact & Feedback Form to have their applicable account deleted and all Required Member Information and Optional Member Information removed from the Sites. This will cause them to no longer be a Member. We may keep information and content in our backup files and archives.

The Sites cannot ensure that other Members do not personally retain Required Member Information or Optional Member Information shared with these other Members through the Site as described in this Policy.

Cookie Policy

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. Cookies can be “persistent” or “session” cookies.

This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the Sites functionality.

How We Use Cookies

We use cookies on our Sites for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to the Sites. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set

Session Cookie:

Websites often collect information about how users interact with a website. This may include the pages users visit most often and whether users get error messages from certain pages.

We use these so-called ‘session state cookies’ to help us improve our services, in order to improve our users’ browsing experience. Blocking or deleting these cookies may effect users' ability to remain logged in.

Login Cookies:

Many websites use login cookies to authenticate Individuals and prevent fraudulent use of accounts. We use cookies to remember an Individual’s email address when prompting the Individual to log in again.

In cases where you select "Remember me" persistent cookies are used on your computer, or device in order to keep you logged in between visits.

Cookie Notice:

Our sites set a persistent cookie to tell us whether you've accepted the site's given cookie notice. These cookies remain on your computer between visits, and the associated cookie notices can be viewed again by clearing cookies in your browser.

Third Party Cookies:

In cases where a PayPal donation button is present on the site, cookies may be saved according to the PayPal Privacy Policy, and Cookie Policy. If a User signs up for, or logs into the PayPal site after clicking a PayPal donation button located on our Site, information may be gathered by PayPal, in accordance with the PayPal Privacy Policy, and Cookie Policy. Such cookies, and any personal information gathered by PayPal are not governed by this Policy.

Some external items, such as embedded, or linked YouTube videos, images, banners, and other similar items linked, or embedded by Members, and Users, or Admins may set 3rd party cookies. Such cookies are not governed by this Privacy Policy, and are subject to the privacy, and cookie policies of those respective websites. We are not responsible for such 3rd party cookies. Additionally, blocking, or removing these 3rd party cookies will not prevent you from using any Sites, or Services We provide, nor will it break any Sites on the Server.

Do Not Track Policy

Sites, and Services on the Server do not track Individuals over time to provide targeted advertising and therefore do not respond to Do Not Track (“DNT”) signals.

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us through one of our preferred contact methods.

Have comments, questions, or concerns?

Any feedback is always appreciated, and any support requests are given assistance to the best of the Webmaster's ability. To contact the Webmaster, use Our Contact & Feedback Form.